Submission

Authors receive a sign-up link unique to the event for which they wish to submit an abstract.

Follow these steps to submit an abstract for review:

• Sign-up: Follow the event sign-up link communicated to you in order to create a log in account.
• Log in: Log in on the system by entering your email address and password as entered when signing up.
• Add abstract: Go to 'My submissions' in the top menu and click on 'Add abstract'. Complete all the fields and save.
• Submit for review: When you are ready, click on the 'Submit for review' button.

 

Review

Reviewers will be invited via the system by means of a link sent in an email. Reviews added by reviewers will be used as a recommendation to the committee who will decide which abstracts to include in the conference proceedings.

Follow these steps to add reviews:

• Activate account: Follow the activation link emailed to you and specify your password for logging in on the system.
• Log in: Log in on the system by entering your email address and password.
• Open review list: Go to 'My reviews' in the top menu to see all abstracts assigned to you. It will show if any actions are required.
• Add review: Click on the abstract title and add your review by clicking on the 'Add review' button. Complete all fields and submit.

 

Decide

Committee members and organsiers of an event may decide which abstracts to include in the conference proceedings based on reviews added. Committee members will be invited via the system by means of a link sent in an email.

Follow these steps to add decide abstracts:

• Activate account: Follow the activation link emailed to you and specify your password for logging in on the system.
• Log in: Log in on the system by entering your email address and password.
• Open decision list: Go to 'My decisions' in the top menu to see all abstracts assigned to you. It will show if any actions are required.
• Make decision: Click on the abstract title and make your decision by clicking on the 'Make decision' button. Complete all fields and submit.

 

Configuration

Our software allows anyone to create and configure an event in order to accept abstract submissions. You simply need to sign up as an organiser in order to start configuring your event.

 

Create event

After logging in you will be able to create a new event as follows:

• Event list: Click on the account drop-down in the top right corner and then follow the 'My events' link.
• Create event: Click on 'Create event' and complete all the fields.
• Submit: After submitting the form, you will be presented with an event dashboard and a menu of further configuration options.

 

Configure event

Your event dashboard will show the progress of submissions, reviews and decisions taken. You can also see the event sign-up link that authors must follow in order to add their submissions.

The event menu show configuration options for the following:

• Edit event: Edit the fields you completed when creating the event.
• Submission categories: Add categories into which authors may submit their contributions. These categories can also be used as the areas of expertise when assigning reviewers and committee members.
• Presentation methods: These are the presentation methods from which authors may choose when adding their submissions.
• Event settings: Here you can specify settings specific to submission and review.
• Submission form: Edit or add any additional fields you would like to capture on the submission form.
• Review form: Add any additional criteria used to review submissions.
• Users: Add reviewers, committee members and organisers for your event. Remember to invite users after adding them. This will send automated email invitations for access to the system.

 

Assign reviewers

After adding your reviewers you can assign them to specific submissions to review.

Reviewers will be able to specify their preferred categories to review when activating their accounts, but this can also be editied for individual reviewers under the 'Users' tab in the menu.

You have the following options when assigning reviewers.

Assign submissions to reviewer

• Click on the assign icon next to a reviewer's name.
• You may filter by reviewer preference to show only the submissions submitted in the specific reviewer's preferred category.
• Check the abstracts you wish to assign and then click on the 'Assign selected' button.

Assign reviewers to submission

• Click on the assign icon next to a submission's title.
• You may filter by category to show only the reviewers who selected the specific submission category as preference.
• Check the reviewers you wish to assign and then click on the 'Assign selected' button.

 

Manage submissions

Organisers can view the full list of submissions and also make the final decisions of abstract submissions to accept.

List abstracts

This shows all abstract submissions. Click on the title to view or decide an abstract.

Book of abstracts

Organisers can customize generate a book of abstracts which can be printed from the browser.